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July 7, 2011 – ISSN# 1545-2646
These are a few simple facts about time.
Time takes place 7 days a week
24 hours everyday
365 days each year
As a result of time taking place without any ability for us to control the lapse of time, we must focus on the events that we place on the time continuum.
Some of the tools we have at our disposal are: calendars, to do lists, schedules, etc. Some are paper and some are electronic.
Because we all have our own preferences, one means or method is not superior to another but not planning your time will lead to disaster.
The advent of technology has provided integration between PC, mobile phone, IPad and an assortment of other devices that are all kept synchronized. This allows the user to stay focused on the managing of the actual events that consume the time rather than on the administration of tracking the time.
Beyond the technology, users must still form the discipline to review, plan and adjust their schedules on a defined routine. Some do their planning first thing in the morning while others do it that last thing before retiring to bed in the evening.
During this time of evaluation of your schedule, you need to review a minimum of a 7 day rolling schedule. What commitments do you need to plan for and which will need specific time to do, prep and deliver.
In reviewing peoples schedules, I often see commitments to meeting times or delivery of some product or items. I rarely see the time allocation for preparing for the meeting or preparing the deliverable. An example of this is when a sales opportunity is taking place and the sales support team is preparing the proposal. I will see the review meeting and the delivery meeting on the peoples schedules but not the time they are actually working on the preparation of the proposal document. Does that take place with out time being applied?
This week I challenge you to take 5 business days and write down in a notebook where all of your time was spent. Track it in 15 minute intervals. Ideally you write it down as your day unfolds rather than waiting until the end of each day. This way you get a better and more accurate time consumption sheet. After the week is completed, consolidate your time into major categories. Review and understand how your time was spent and then plan on how you may improve on the use of your time.
Need help understanding how to be a more effective time manager? Give JKL Associates a call at 313-527-7945
Questions or comments – email us at partners@jklassociates.com or call our Office at (313) 527-7945-
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